Room rental Agreement

Terms & Conditions of booking

Brighton & Hove Therapy Space has been created to provide a mutually beneficial professional environment in which to work. We therefore ask that every user be professional and considerate whilst in the space. Individuals must take responsibility for their own and their client’s safety and behaviour whilst in the building, especially in the communal areas.

Please use the provided room number on the door whilst you are occupying a room. Please also make use of the sliding notices on your door so that it is clear what spaces are in use.

Once your booking ends, please leave the room in a state in which you would like to find it, with all furniture returned to its original position and the door open to indicate it's vacancy.

1. JOINING

• To join you are required to provide proof of your professional qualifications and your own professional insurance
• To join the practice you will first need to speak with the Practice Manager Rebecca or Alan. They will show you around the space and get to know your needs
• A one-off admin fee of £10.00 per person is required to grant you access to our booking system
• A keyless entry system is in operation and the access code to the rooms will be sent to you individually. You must keep this confidential and not share with anyone else.

2.  PRICING

• All rooms are charged at the same rate of £9.50 per hour
• A day rate (8hr 9-5pm) is available for £65 per day
• It is possible to hire the entire practice to run workshops if no other bookings have been made on that day subject to availability. The cost for the use of the full practice for the day is £180. This must be agreed in person and not booked directly.
• Payments are taken via Stripe. You will need to provide payment details at the time of booking but you won't be charged until the cancellation period has passed. Downloadable invoices of your months usage will be available to you via your calendar profile and emailed to you.

3. BOOKINGS

• All bookings will be made either by our Booking App or online and are confirmed via email. Only Bookings that appear in the System as confirmed are valid
• Bookings are available from 8am to 10pm as standard, but hours outside of this are available on request
• There is no minimum number of hours required per month
• All ad-hoc bookings can be made up to 90 days in advance
• Weekly recurring bookings can be made up to 90 days in advance. If you wish it to continue longer then please contact admin who will be able to extend it for you indefinitely
• Last minute bookings are welcome - there are no restrictions on how long before the start time you can book
• All bookings (both ad-hoc and recurring) can be cancelled with a minimum of 48 hrs notice before charge.

4. CLEANING

• The cleaning and maintenance of the practice is maintained by us directly, but we ask that you help to keep the practice in good order whilst you are working here by picking up after yourself and your clients, emptying bins and washing up and drying any cups and glasses used
• To help keep the rooms clean and fresh, please only dispose of food waste in the kitchen bin
• We do ask that if the room bin becomes full that you empty these into the main kitchen bin and replace the bin liner
• All consumables including tissues, toilet paper, and cleaning supplies will be provided by us. If you see something running low please let us know and we will stock up

5. DAMAGE POLICY

• Please report any damage, breakages, or indelible marks immediately
• You will be held responsible for any damage / breakages caused by yourself and your clients whilst using the space and may be asked to cover the costs of such
• Management cannot be held responsible for any loss or damage to the client’s property or that of their guests.
• If you ever have cause to complain about the conditions at Brighton & Hove Therapy Space, please let us know ASAP and we will do our best to remedy the problem
  

6. FINISHING TIMES

Please be respectful to your fellow consultants, the rooms are hired per hour, commence on the hour and we assume that the therapy session will be the Therapeutic Hour’ of 50  minutes to ensure the room is vacant on time for the next practitioner.  You should be able to gain access to your room at 5 minutes to the hour and are expected to vacate at 5minutes to the following hour, with your client arriving on the hour and leaving at 10 minutes to the following hour.

‘Brighton & Hove Therapy Space Management reserves the right to cancel any future appointments if this condition is not being complied with.

7.  NO IMPLIED RIGHTS OF TENURE OR ACCESS

Therapists agree that in making a booking that they will vacate the room as soon as their immediate hiring period has expired.

No explicit or any implied rights of tenure of room use or rights of assignment are created by making a booking, or by making any other arrangement, beyond the use of the room for a one-hour period as booked.

Nor is any right created to have the same room in subsequent bookings as previous bookings.